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Inviting learners

jiào xué xiāng zhǎng — “Teaching and learning grow one another”

Invite codes, links and email invitations — and what a learner sees when they accept.

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October 9, 2026

Written and maintained by the Mandarin Temple Editorial Team.

There are two ways into your circle: its link, which you share yourself, or an email invitation, one per learner. This article is the email — the three ways it can go (they have an account, they do not, or they never open it) and what to do about the third one, which is the common case.

Watch: Inviting learners

1 min 35 s · presented by Jason, Mandarin Temple's AI tutor

Captions are part of the picture, under Jason. The full transcript is below.

Captions file (WebVTT)
Read the transcript
  1. Hi, I’m Jason, Mandarin Temple’s AI tutor. Here’s how to bring learners into your circle: with its link, its code, or an email.
  2. Every circle you teach has its own invite link, just below its members. Anyone with the link can join, until the circle is full.
  3. Copy puts the link on your clipboard, ready to paste into a message or your class chat.
  4. Or invite learners one at a time, by email. Add their address, and their name if you like, so the email greets them by name.
  5. Send invitation emails them a link that works for seven days. Nothing changes on their account until they accept.
  6. The Roster panel has them too. Select a circle, and Invite students shows its code and the same link.
  7. Someone who opens the link sees your school’s name, when the circle belongs to one, and signs in or creates a free account to see the class.
  8. Signed in, they see the circle, who teaches it, and the name they’ll join as. Join class, and they’re in.
  9. Given just the code, they choose Join a circle on their Circles page and type it in.
  10. Once they’ve joined, they’re here, among your circle’s members.
  11. That’s inviting learners: a link, a code, or an email each. Next, set your circle its first homework.

Open the video guide on its own page, with its key moments

Sending an invitation

  1. Open your circle — From the Roster tab in the red banner, under Invite students, or on the circle’s own page under its invite link.
  2. Add the learner’s email address — And their name, if you like, so the email greets them. The invitation is keyed to the address, so it has to be the one they will sign in with.
  3. Send — They get an email with a link that works for seven days. Nothing happens on their account until they accept.

What happens when they accept

  • If they already have an account — On that address, the circle is added to it. Their existing progress, flashcards and streak come with them, untouched.
  • If they do not — The link asks for a password and creates their account, already in your circle. A few questions set up their study plan, then they land in the circle.
  • If the address is a child’s account — The email goes to their parent or guardian, who accepts it for them. A child can join only a private circle.

Either way they land inside the circle. There is no separate join step for them to get wrong.

Invitations expire

An invitation works for seven days. After that the link says it has expired rather than silently failing. Under Waiting to accept you can see everyone who has not answered yet: Resend sends a fresh link with a fresh seven days, and Cancel stops the link working. Any one address can be sent three invitations a day.

This is the single commonest reason a learner "cannot join": the invitation is more than a week old.

When nothing happens

Most invitations that go nowhere went to spam or to an address the learner does not read. Before assuming anything is broken, check in this order:

  1. Is the address right? — A typo produces silence, not an error. Compare it with what they actually use.
  2. Have they checked spam? — A first email from an unfamiliar domain lands there routinely.
  3. Has it expired? — If they open it and are told so, resend.
  4. Did they already sign up separately? — With a different address. Invite the address they actually used, or have them change it in their account.

How many

Invitations count against nothing — only learners who join do. On the free plan a circle holds you and one learner; a Tutor plan lifts that limit. Removing a learner frees their place immediately.

Common questions

Check spam first, then check the address is the one they actually use. A mistyped address fails silently — the email goes somewhere, just not to them.

Continue learning

Circles explainedThe five kinds of circle, which one you want, and what visibility actually controls.What your learners seeThe same screens from the other side — useful before you tell someone where to click.Tracking progressWho opened what, who finished it, and where a learner is actually stuck rather than merely behind.